This templated email campaign includes a series of 4 emails designed for food banks that want to offer early access to Vivery to a select group of agencies ahead of their official rollout. Whether you're working with a pilot group, advisory council, or simply delaying the broader launch for strategic reasons (like waiting until after the holidays), this campaign helps you build early momentum and engagement. Offering early access gives agencies the opportunity to claim and complete their profiles in advance, allowing you to showcase strong examples during your official rollout. The campaign also includes a customizable welcome email template for agencies that choose to opt in early.

Email 1: Exciting News—Find Food Map is Now Live!

Subject Line: Introducing the Find Food Map, Powered by Vivery

We’re excited to share that our new Find Food Map, powered by Vivery, is now live on our website! This tool helps neighbors find your services quickly and easily with updated, accurate information about locations, hours, and programs.

The full rollout to agency partners will officially begin [insert engagement start date], but we’re offering early access for those who want to get started now!
- Curious about how your profile looks? Check it out here(insert link to Find Food Map).
- Interested in early access? Contact us at [your contact info] for your unique claim link.

This is a great opportunity to update your profile and help neighbors find you faster. Stay tuned for more details about Vivery’s exciting features and the official rollout!
 

Email 2: See Your Profile on the Find Food Map

Subject Line: Is Your Profile Up to Date?

Have you seen your profile on the new Find Food Map? It’s live now and helping neighbors in need find food resources more easily than ever before.
Check out your profile here: [insert link to Find Food Map].

If your information is incomplete or needs updating, don’t worry—we’re rolling out Vivery officially in [Insert Engagement Timeline Start Date] to help you make these changes. If you’d like to get started, we’re offering early access to interested partners. Contact us at [insert your contact info] or support@vivery.org to request your unique claim link and start updating your profile today!

Together, we can ensure everyone in our community can access the help they need.
 

Email 3: Early Access to Vivery—Don’t Miss Out!

Subject Line: Be Among the First to Use Vivery!

As we prepare for the official rollout of Vivery in early 2025, we’re offering early access to
agency partners who want to start updating their profiles now.

Claim your profile to:
- Ensure your information is accurate on the live Find Food Map.
- Help neighbors locate your services more effectively.
- Gain access to future Vivery features like automated websites and text messaging.

Don’t wait—claim your profile today and get a head start! Contact us at [insert your contact info] or support@vivery.org for your unique claim link.
Not sure how your profile looks? [insert link to the Find Food Map here].
 

Email 4: Unlock More with Vivery—For Free!

Subject Line: Exciting Features Available to You Through Vivery

We’re gearing up for the full rollout of Vivery in early 2025, and we’re excited to share some additional features you’ll get—completely free:
- Text Alerts: Communicate directly with neighbors and volunteers! Share holiday hours, special items, or weather-related closures. Keep volunteers informed about shifts and opportunities.
- A Website in 2 Clicks: Activate a free, automatically updated website powered by your Vivery profile. Enhance your online visibility with no extra effort.

Want early access to these features?
- Preview your profile:[insert link to the Find Food Map here].
- Claim your profile: Contact us at [your contact info] or support@vivery.org to request your unique claim link and get started today!

With these tools, Vivery can help you reach more neighbors, streamline communication, and save time. Don’t miss this opportunity to explore everything Vivery offers!
 

WELCOME EMAIL FOR FOOD BANK TO SEND TO AGENCIES INTERESTED IN EARLY ACCESS

Subject: Welcome to Vivery - Here is your Claim Link

We’re thrilled to bring you access to Vivery, a powerful platform designed to connect your agency with neighbors in need. Getting started is simple, and your unique Claim Link is included below:
[Insert Your Unique Claim Link Here]

Please note: Since you are receiving early access, you can skip the email lookup step shown in the "How to Claim Your Profile" video and simply use the link provided above.

For a step-by-step guide, watch this How to Claim Your Profile video.

Best Practices for Setting Up Your Profile
1. Verify Existing Information: Ensure your profile has the correct address, phone number, and hours of operation.
2. Complete the Location Features
3. Add Images of your building, front door, and distribution setup
4. Complete the Food Program Features section
5. Complete the Items Offered

Helpful Videos to Guide You
- How to get to your Location Profile in Vivery
- Updating and verifying your Vivery Profile Information
- Updating Location and Program Hours in Vivery

Taking these steps ensures neighbors can easily find your location and the services you offer through Vivery’s Find Food Map.

If you need assistance or have any questions, don’t hesitate to reach out. You may also contact Vivery Support directly at support@vivery.org or 312-373-9322